_Journal belonging to the Right Hon. Lord Viscount A.
X. Y. Steward. 1825._
_Dr._ _Cash_ _Cr._
+------+-------+-------------------------------++---+----+----++----+----+----+
| Date |Fol. in| || £ |_s._|_d._|| £ |_s._|_d._|
| 1825.| Ledger| || | | || | | |
|Jan. 6| |Agreed this day with R. P. to || | | || | | |
| | | accept as a compensation for || | | || | | |
| | | a Heriot, due on the death of || | | || | | |
| | | his father, £30. || | | || | | |
| | +-------------------------------+| | | || | | |
| 17| |Rec^d. of C. L. for half year’s|| | | || | | |
| | | rent, due at Christmas last || 25| 0| 0|| | | |
| | +-------------------------------+| | | || | | |
| 21| |Rec^d. of S. R. for one year’s || | | || | | |
| | | rent in full, to do. || 75| 0| 0|| | | |
| | +-------------------------------+| | | || | | |
| 31| |Paid the following persons || | | || | | |
| | | their bills:— || | | || | | |
| | |T. M. saddler, as pr. bill to || | | || | | |
| | | Xmas. || | | || 22| 5| 0|
| | |W. R. Smith do. do. || | | || 29| 6| 0|
| | | |+---+----+----++----+----+----+
| | | ||100| 0| 0| 51| 11| 0|
| | | || 51| 11| 0| | | |
| | | |+---+----+----+ | | |
| | | Balance this month. ||£48| 9| 0| | | |
+------+-------+-------------------------------++---+----+----+-----+----+----+
The journal, spoken of, should be kept as a book of reference for every
transaction that occurs, and which is to be entered daily, precisely
as it occurs; and if it be afterwards found necessary, is to be entered
in the ledger as a distinct and separate account—from all others. This
journal will, of course, include every cash transaction, and save the
trouble of keeping a separate cash-book. The cash account may be posted
regularly in the ledger, under a general head, bearing that title.
In the ledger will, of course, be opened an account with every tenant,
and as a consequence with _Dr._ and _Cr._; also an account _Dr._ and
_Cr._ of every article, the increase, decrease, and actual state of
which, it is necessary to ascertain with precision.
The MEMORANDUM LEDGER being paged, and having an alphabet, is for
the purpose of containing the head title of every memorandum of
consequence, and pointing out the page, in the journal, where the
particulars are to be found. This ought to be examined frequently,
and the items that are become useless, marked out; those remaining
unmarked, should, if numerous, be carried forward. The regular,
or occasional deposits of leases, deeds, and other documents of
importance, are invariably to be pointed out by a memorandum, as it may
be of great import to successors and survivors.
From these original sources, transcripts may be made in any form
required, for the use of the principal or lord. An account current of
cash received and paid should be made out annually, half-yearly, or
otherwise, to be examined, passed, and signed by the principal.