Employees of the Office of this Departme_San Francisco Relief Survey; the organization and methods of relief used after the earthquake and fire of April 18, 1906

General Business Manager and Assistants.

Architects, Draftsmen and Builders required.

Legal advisers necessary for the transaction of the business of this

Department.

APPOINTMENT OF BOARD OF TRUSTEES RELIEF AND RED CROSS FUNDS, FEBRUARY,

1909

Results of Conference between Chairman Executive Committee of San

Francisco Relief and Red Cross Funds and Representative

American National Red Cross,

January, 1909

All active relief work to cease at once. A reserve fund of $100,000 to

be set aside for the payment of all judgments or other legal claims, for

all refunds due camp tenants, and for meeting the current expense of the

corporation. All other reserve funds to be cancelled and the amounts

reserved transferred to a General Relief Fund. All receipts and any

balance left of the $100,000 reserve mentioned above to be paid into

this general fund.

Specific appropriations were made out of the new General Relief Fund for

certain philanthropic organizations to the amount of $150,000. The rest

of this fund was to be used as follows:

The balance of the General Relief Fund, consisting of all the money in

the hands of the San Francisco Relief and Red Cross Funds, a

Corporation, not specifically reserved or appropriated as hereinbefore

described, and all money hereafter received from cancelled reserves

and appropriations and from collections, unexpended balances and

receipts from whatever source as above provided, is hereby

appropriated for the purpose of general relief. It is intended that

this relief shall be of a character that will most speedily and

effectually remove the needs and distress still existing or which may

develop prior to April 18, 1911, as a direct or indirect consequence

of the fire.

BOARD OF TRUSTEES OF RELIEF AND RED CROSS FUNDS

To the end that the purposes of the Executive Committee, as above

described, may be carefully and thoroughly executed, there is hereby

created a Board of Trustees of Relief and Red Cross Funds. This Board

shall consist of five members as follows: F. W. Dohrmann, Oscar K.

Cushing, D. O. Crowley, John A. Emery, A. Haas.

The existence of the Board shall terminate when its duties are

completed, but in any event not later than April 18, 1911. The Board

shall have power to fill vacancies in its membership, subject to the

approval of the Executive Committee and of the National Director of

the American National Red Cross. The officers shall consist of a

Chairman, Vice-Chairman and Treasurer, to be selected by the Board,

and the Board may partition its work into such departments or

subdivisions as will expedite the discharge of its duties and increase

its efficiency. Authority is hereby given the Board to defray from

the fund in its hands, all the expenses necessary to the proper

discharge of its trusts.

DUTIES OF THE BOARD OF TRUSTEES

The entire General Relief Fund remaining after the deduction of the

amounts specifically appropriated as above described, shall be paid to

the Board of Trustees by them to be expended at their discretion in

such a manner and under such conditions as will strengthen the

regular, organized, charitable and philanthropic agencies of the City

of San Francisco.

In making grants to charitable organizations, the Board of Trustees

may prescribe conditions which will safeguard the fund and assure its

careful and proper expenditure. Every organization to which a grant is

made, shall be required to submit vouchers to the Board of Trustees

for all money expended.

The Board of Trustees shall fix the conditions under which specific

grants shall be made, as above provided, to St. Luke’s Hospital, The

Children’s Hospital, Roman Catholic Organizations, Jewish

Organizations, German Organizations, such hospitals and kindred

institutions as the Board itself is empowered to select.

It is expressly provided, however, that all grants to hospitals or

kindred institutions are to be conditioned upon a return, by the

institutions, of free service to the poor, of value equivalent to the

amounts of the grants. Within this requirement, the Board is to have

full discretion.

All current appropriations for individuals made in trust to the

Associated Charities are hereby made subject to the Board of Trustees

precisely as they were subject to the Rehabilitation Committee prior

to February 1, 1909.

If the trust herein created is not terminated prior to April 1, 1911

the Board of Trustees, between April 1 and April 18, 1911, shall

select organizations eligible under the terms of this trust, and allot

to them in such sums and upon such conditions as it may determine, the

entire amount of money remaining unappropriated in its hands.

Provided, that any grant to a hospital or kindred institution shall be

conditioned upon a return by the institution of free service to the

poor of value equivalent to the amount of the grant.

Upon the termination of the trust, the Board shall make a full report

of its operations and disbursements to the Executive Committee, and to

the American National Red Cross, and the records and papers of the

Board shall be turned over to the American National Red Cross for

preservation in its archives.

Both executive committees adopted along with this plan the following

agreement:

The American National Red Cross hereby agrees to forward to the Board

of Trustees of Relief and Red Cross Funds the sum of $100,000 on or

before March 1, 1909. This agreement is supplementary to the

resolution of the Executive Committee of San Francisco Relief and Red

Cross Funds, a Corporation, adopted February 4th, 1909, and will be

without effect if said resolutions are rescinded or modified.

It is understood that the balance of the unreserved principal of the

Relief Fund, remaining in the hands of the American National Red

Cross, after the payment of the amounts herein specified, shall be

held subject to such final disposition as the circumstances warrant.

This agreement before becoming effective shall be confirmed by the

Central Committee of the American National Red Cross.

On February 4, 1909, the Rehabilitation Committee, at that time

consisting of the men who had just been designated members of the Board

of Trustees, met for the last time and listened to the resolution of the

Executive Committee quoted above. After directing the Treasurer to

return to the general funds all unexpended balances then in its hands,

the committee adjourned _sine die_. On the same day they met as the

Board of Trustees of Relief and Red Cross Funds and organized by the

election of

Chairman, F. W. Dohrmann

Vice Chairman, Oscar K. Cushing

Treasurer, A. Haas

At the second meeting, February 12, the following committees were

appointed.

Committee I Care of the Sick, F. W. Dohrmann, Chairman

Rev. D. O. Crowley

Committee II General Relief, Oscar K. Cushing, Chairman

Rev. J. A. Emery

Committee III Housing and Sanitation, Rev. D. O. Crowley

Committee IV Accounts, A. Haas

LIST OF OFFICIAL CAMPS

====+=====================+===========+=================+=============

Num-| Location | Opened or | Maximum | Date of

ber| | became | population | closing

| | official | |

----+---------------------+-----------+-----------------+-------------

1 |Presidio, nr. Gen. |May 9, ’06 |2053--May 9, ’06 |June 12, ’06

|Hosp. | | |

2 |Presidio, Tennessee |May 9, ’06 | 910--May 9, ’06 |June 12, ’06

|Hollow | | |

3 |Presidio, Ft. |May 9, ’06 | 186--May 9, ’06 |June 12, ’06

|Winfield Scott (For | | |

|Chinese) | | |

4 |Presidio, Golf Links |May 9, ’06 | 329--May 9, ’06 |May 20, ’06

5 |Golden Gate Park, |May 19, ’06|3000--June 30 and|Nov. 19, ’06

|Children’s Playground| | Aug. 25, |

| | | ’06 |

6 |G. G. Park, Speedway |June 1, ’06| 835--July 14, |Aug. 23, ’07

|(For Aged and Infirm)| | Sept. 26, |

| | | ’06 |

7 |G. G. Park, Lodge |May 19, ’06|1606--May 30, ’06|Dec. 17, ’06

8 |Harbor View |May 9, ’06 |2840--Aug. 25, |Jan. 11, ’07

| | | ’06 |

9 |Lobos Square |May 9, ’06 |4933--June 18 to |June 30, ’08

| | | 22, ’07 |

10 |Union Iron Works |May 9, ’06 |2240--Aug. 28 to |Dec. 1, ’07

| | | 31 & Sept. |

| | | 1 to 8, ’06|

13 |Franklin Square |May 19, ’06|1116--Nov. 23 to |Nov. 6, ’07

| | | Dec. 1, ’06|

15 |Fort Mason |May 19, ’06| 850--May 19, ’06|June 12, ’06

16 |Jefferson Square |June 2, ’06|2000--June 2 to |Aug. 23, ’07

| | | 21, ’06 |

17 |Lafayette Square |June 2, ’06| 622--June 29 to |Feb. 2, ’07

| | | July 1, ’06|

18 |Mission Park (before |June 5, ’06| 295--June 5-6, |June 6, ’06

|cottages were built) | | ’06 |

19 |Duboce Park |June 8, ’06| 650--Sept. 1-15,|Feb. 2, ’07

| | | ’06 |

20 |Hamilton Square |June 5, ’06| 702--Dec. 3-8, |Aug. 31, ’07

| | | ’06 |

21 |Washington Square |June 6, ’06| 593--Feb. 7-July|Sept. 17, ’07

| | | 12, ’07 |

22 |Alamo Square |July 9, ’06| 857--Oct. 1, ’06|Mar. 13, ’07

23 |Precita Park (Bernal)|July 6, ’06| 520--Feb. 25-May|Oct. 11, ’07

| | | 8, ’07 |

24 |Columbia Square |July 11, |1500--Mar. 22 to |Nov. 26, ’07

| |’06 | July 12, |

| | | ’07 |

25 |Richmond (Irregular |Nov. 20, |4130--May 20, ’07|Jan. 1, ’08

|boundary bet. 13th |’06 | |

|and 15th, Lake, and A| | |

|Sts.) | | |

26 |Ingleside (Ingleside |Oct. 9, ’06| 809--Nov. 22, |Jan. 22, ’08

|Race Track) | | ’06 |

28 |South Park |Dec. 3, ’06| 648--Feb. 15 to |Jan. 7, ’08

| | | May 15, ’07|

29 |Mission Park (after |Nov. 19, |1600--April 16, |Oct. 22, ’07

|cottages were built) |’06 | ’07 |

30 |Portsmouth Square |Dec. 18, | 388--May 27-28, |Oct. 11, ’07

| |’06 | ’07 |

----+---------------------+-----------+-----------------+-------------

11 A small unofficial camp at Bothin, Marin County.

12, 14 No camps were given these numbers.

27 Land at 18th and 20th and Potrero Ave., selected as a camp site but

not used.

31 Garfield Park, selected as a possible site, but not used as an

official camp.

GRANTS TO CHARITABLE ORGANIZATIONS

A. BY DENOMINATIONS AND NATURE OF WORK

=================+========================+===========

Auspices under | GRANTS USED IN |All grants

which grants +-------------+----------+

were administered|Non-sectarian| Sectarian|

| work | work |

-----------------+-------------+----------+-----------

Catholic | $93,720 | $49,000 | $142,720

Protestant | 88,598 | 20,500 | 109,098

Jewish | 5,000 | 34,000 | 39,000

Non-sectarian | 285,600 | .. | 285,600

-----------------+-------------+----------+-----------

Total | $472,918 | $103,500 | $576,418

-----------------+-------------+----------+-----------

B. BY DENOMINATIONS

=================+======================================+==========

Organizations | GRANTS ADMINISTERED UNDER |

aided +--------+----------+--------+---------+----------

-----------------+--------+----------+--------+---------+----------

organizations | $38,000| $12,600 | $20,000| $66,000| $136,600

Homes | 28,000| 4,200 | 3,000| 43,500| 78,700

Orphanages | 22,000| 20,693 | .. | 13,500| 56,193

aiding children| 27,500| 17,700 | .. | 26,550| 71,750

Kindergartens | 220| .. | 1,000| 10,150| 11,370

Schools | 7,500| .. | .. | .. | 7,500

Hospitals | 10,000| 22,905 | 10,000| 70,500| 113,405

Clinics | .. | .. | .. | 12,800| 12,800

Settlements | 3,000| 9,000 | 5,000| 29,500| 46,500

Missions | .. | 1,000 | .. | .. | 1,000

Miscellaneous | 6,500| 21,000 | .. | 13,100| 40,600

-----------------+--------+----------+--------+---------+----------

Total |$142,720| $109,098 | $39,000| $285,600| $576,418

-----------------+--------+----------+--------+---------+----------

In addition to the grants mentioned in the table there was paid from the

New York Chamber of Commerce Fund, to St. Luke’s Hospital $25,000, and

to the Children’s Hospital $25,000. The Massachusetts Association for

the Relief of California sent to the University of California Hospital

$100,000.

REHABILITATION COMMITTEE: DETAILS OF ADMINISTRATION

I. DIRECTIONS GIVEN BY THE ASSOCIATED CHARITIES. For the use of workers

in the seven civil sections.

1. A Section Agent will be appointed at the headquarters of each of

the civil sections, to represent the Associated Charities, and to whom

all the visitors shall report. The Section Agent shall have charge of

the records, and it shall be her duty to see that the work hereinafter

outlined is properly carried out.

2. Each application card, as it is brought in by the visitor, must be

catalogued by name in a card index. After being approved by the

Section Agent as to the completeness of the investigation, it should

be passed on by the Section Committee, and should then be sent to the

Rehabilitation Committee.

3. The recommendation of the Section Committee should be endorsed on

the back of the card under the heading, “Investigator’s suggestions as

to what should be done.”

4. All letters or other papers relating to the case should be fastened

to the card by a wire clip, and should be sent with it wherever it

goes.

5. When the card is sent to the Rehabilitation Committee, the index

card prepared by the Section Agent should be sent with it and the

Rehabilitation Committee will place on the index card the number given

by it to the application card on its records. This number will serve

as the receipt of the Rehabilitation Committee, and will also give the

Section Agent a ready reference to the records of the Rehabilitation

Committee. The index card must be returned to the Section Agent by the

messenger who brings it to the Rehabilitation Committee, and the

Section Agent must keep a proper record of the index cards sent in, so

that she will be sure to get them back.

6. The Rehabilitation Committee will in due time report through the

same messenger, to the Section Agent, the result of its action in each

case. The receipt of the Section Agent will be taken in each instance.

The character of its action will of course be based upon the merits of

each case. In one instance, a request for transportation may be

granted; in another, a check for a loan or grant of money may be

furnished; in another, a requisition for certain supplies may be

given; and occasionally, an application may be refused.

7. When the report of the Rehabilitation Committee is received by the

Section Agent, a brief note thereof must be made on the index card,

and a notice should be sent to the applicant, requesting him to call

at the Section Office. A printed form will be provided for this

notice. Except in cases of refusals, the receipt of the applicant

should be taken on the index card for whatever is given to him.

8. In case a check is given by way of loan, it will be accompanied by

a promissory note, which must be signed by the applicant when the

check is given to him, and the Section Agent should sign the

promissory note as a witness. This promissory note should then be

returned to the Rehabilitation Committee by the messenger already

referred to.

9. The Rehabilitation Committee, in reporting its actions in each

case, will attach a slip, giving directions to the Section agent as to

what is to be done. (For instance, stating if a promissory note is to

be taken, or giving other directions of a like character.)

10. The visitor should notify the applicant in each case that he will

receive a notice from the Section Agent as soon as his application has

been acted upon by the Committee.

11. The Section Agent must keep the Chairman of the section advised as

to the result of each application, so that the Chairman may know what

provision has been made for the applicant, and whether or not the

applicant should move from the camp, or be denied further food

supplies or other assistance.

12. Visitors should indicate on the upper margin of the card,[287]

just left of the words “National Red Cross,” the Section from which

the card comes. Space should be left in the upper left-hand corner of

the card for the number to be placed thereon by the Rehabilitation

Committee.

[287] Appendix II, p. 428.

13. The name of the visitor and the date of the application should be

written on the upper right hand corner of the card.

14. In cases where applicants require Housing and nothing else, the

registration cards should be held at the Section Headquarters, and a

duplicate separate index should be kept on such cards, catalogued by

name. It may be necessary to hold other cards, and these should be

filed and indexed in the same way.

15. One visitor in each section will be designated to act as a

messenger between the Section headquarters and the office of the

Rehabilitation Committee, so that she may keep in touch with the work

of the Committee, and so that inquiries by applicants and such other

questions as will naturally arise may be referred to her, to be taken

up with the Committee when she calls. She will also bring back to the

Section headquarters the result of the action of the Rehabilitation

Committee, and should make at least one call a day on the Committee.

16. A general agent of the Associated Charities will have supervision

over the work of all the sections. It shall be his duty to see that

the records are properly kept and that the work is correctly and

rapidly performed. All Section Agents and Visitors shall be under his

direction. He shall report to the General Secretary.

17. A weekly report must be sent to the Rehabilitation Committee

through the general agent, every Monday, showing for each section

separately:

1. The total number of cases investigated.

2. The number of cases investigated during the preceding week.

3. The number of applications sent to the Rehabilitation Committee.

4. The number of applications for Housing, etc., held at the section.

The plan outlined above was carried out until the closing of the section

offices.

II. MONTHLY BUDGETS. The monthly budgets of the Rehabilitation

Committee, including those of the Associated Charities, from July, 1906,

to June, 1907,[288] were as follows:

=========+=========+=========+=========+=============

Month |Number of| Total | Expense | Expense

| employes| expense | for |for supplies,

| | | salaries| etc.

---------+---------+---------+---------+-------------

1906 | | | |

July | 134 |$8,600.00|$7,800.00| $800.00

August | 170 |11,500.00| 9,573.50| 1,926.50

September| 132 |10,000.00| 8,000.00| 2,000.00

October | 63 | 5,300.00| 4,130.00| 1,170.00

November | 80 | 6,300.00| 5,300.00| 1,000.00

December | 110 | 8,235.00| 6,735.00| 1,500.00

1907 | | | |

January | 114 | 8,594.00| 7,094.00| 1,500.00

February | 110 | 8,000.00| 6,572.00| 1,428.00

March | ? | 6,000.00| ? | ?

April | 31 | 2,500.00| 2,172.60| 327.40

May | 22 | 2,000.00| 1,744.40| 255.60

June | 20 | 1,750.40| 1,615.40| 135.00

---------+---------+---------+---------+-------------

[288] This does not include budgets of other bureaus of the Department

of Relief and Rehabilitation. Some of the figures are only

approximately correct. They include employes: both the Associated

Charities staff and the employes of the Committee. They do not include

volunteers. The question marks indicate that data are not available.

III. METHOD OF WORK BEGINNING JULY 7, 1906, IN CONNECTION WITH THE

DISTRICT [SECTION] ORGANIZATION. The system of entering applications and

filing records was carefully worked out.

The applications recorded on the National Red Cross cards were taken

to the Rehabilitation Office and put at once on the registrar’s desk.

Each face card was clasped together with its continuation cards with

an ordinary paper clip. The registrar and most of her assistants were

young women who had had experience in indexing in the public and other

libraries of the city. Duplicate index cards were each marked with the

number of the case, which number was then entered on the National Red

Cross card. The numbers were assigned consecutively. The cases were

then placed in manila folders similar to those used in the index files

of business houses, and were at once placed in boxes on the desks of

the reviewers. At the same time the index card was placed in an

alphabetical file with the number of the case. The surnames and

Christian names of the applicants were entered in a book in

consecutive order as the numbers were assigned.

Each case was read by a reviewer who made underneath the

recommendation of the section committee his own recommendation, which

might or might not be identical in terms. A paster[289] was used on

which to enter the recommendation made by the section committee or by

the reviewer. After October 1, 1906, the recommendation was entered on

the paster by the sub-committee of the Rehabilitation Committee, and,

when a grant was made, the number of the check drawn was also entered

on the paster. If more than one application were made, or more than

one action taken by the committee, a separate paster was used for each

application and for each decision.

[289] See paster. Appendix II, p. 433.

During the periods of district organization, as soon as reviewers had

made their recommendations the cases were put in consecutive order in

large boxes, to be acted on by the members of the Rehabilitation

Committee. After a boxful had been approved or disapproved, they were

taken to the bookkeeper’s department. Expert bookkeepers were found to

be essential. The bookkeeper made entry of grant or refusal of grant,

of cases referred or not found, in consecutive order in a cash

journal. Each grant was recorded in the appropriate column, as,

“Business,” “Household,” etc. On the cash journal page a running

account was kept with the bank in which the funds were deposited. In

the debit column were entered the appropriations as they were

deposited, as well as returns upon loans and canceled checks. In the

credit column was kept the amount of checks issued. Upon each check

was entered the corresponding case number, so that there might be a

double checking. The checks were then attached to the front of the

record cards, and were presented to the treasurer for signing. The

treasurer corrected any mistakes in drawing checks, and observed

whether the rules of the committee had been followed, and if the

approvals were in regular form.

The signed checks were given to a responsible official, who

reclassified the cases by sections. He then made a double memorandum

receipt, and turned over the checks to the section messengers. The

records were not returned to the sections with the checks. If a case

had been refused, referred, or action taken other than making a grant,

the record itself was sometimes referred back to the section. When the

checks were received at the section office, notice was sent to those

for whom they had been drawn. The banks upon which the drafts were

made accepted the signatures of one or more salaried workers in each

section.

The records were of necessity handled by a great many people other

than those responsible for the financial management. It was,

therefore, very early deemed advisable not to file receipts of the

applicants with the case records themselves. These receipts were kept

in a separate place, being filed according to case number and being

readily accessible for reference purposes. In not over 10 out of a

total of 27,570 checks, were the checks given to the wrong person. In

all except one of these 10 cases, the person receiving them had the

same name as the endorsee. The instructions were very strict in order

to make identification sure.

As much exasperation and delay was at first caused by difficulty in

finding case records when needed, a tracing system was introduced.

Whenever a case was transferred from one person to another, or from

one desk to another, a slip was made out, giving the number of the

case and indicating from whom it was going and to whom. The tracing

clerks had charge books with the case numbers in consecutive order.

When each slip was received, the clerk entered against the case number

the last charge, by initials or abbreviation, so that at any moment it

would be possible to find who at that time had the case in charge. The

rigid rule of the office was to note transfers immediately, and though

there were violations of this rule, its importance was so deeply

impressed upon the staff that the number of mistakes was comparatively

small. Two thousand transfers were entered on one day, October 1,

1906. When a case was ready for filing, the fact was recorded in the

charge or tracing book. Each person was required to keep the cases

with which he was dealing, at all times in consecutive order. Four

hundred cases might be awaiting the review of the committee; another

400 might be in the hands of the reviewers; and still another 400 in

the hands of the filing clerks. The ability rapidly to find cases was

materially increased by this simple arrangement.

A special clerk received the case records from the auxiliary

societies. He kept a book in which to enter the name of each case, of

the society which referred it, and the grant asked for. This clerk

took the cases himself to the registrar, kept a list of them, and saw

that they were transferred from the registrar to the table of the

committee, and from the committee’s table to the bookkeeping

department. After the checks were drawn, he made sure that the records

and the checks were taken to the treasurer. After the checks were

signed, it was his duty to see that they were placed in the hands of

officials of the proper societies. If other action were taken, he was

responsible for seeing that a memorandum was given to the proper

persons.

The special duty of another clerk was to wait upon the sub-committees

while they were passing upon cases. This clerk arranged the cases in

consecutive order, saw that the committee did not omit any, looked up

cases considered out of their turn, made memoranda of cases returned

for further investigation, etc.

No applications theoretically were received at the Rehabilitation

Office during the time of district or section organization. As a

matter of fact, it was necessary to have at the central office from

one to four reception agents. As far as possible the applicants who

came to the Rehabilitation Office were referred to the Associated

Charities office, but oftentimes it became necessary to treat a case

as emergent. In addition to the interviewers, therefore, there were

from one to four investigators at work from the center.

Many of the transportation cases, after being registered, were

referred directly to the secretary of the superintendent, who was

practically the corresponding secretary for the office. It was

necessary closely to watch these cases, to follow up a first inquiry

with a second letter and sometimes with a telegram, and even in some

cases with a third communication. Where these brought no replies, it

was necessary to reconsider the case to see if the transportation

should be ordered, with the insufficient information on file, or

whether some other action should be taken. With the transportation

cases awaiting answers were filed cases which awaited answers from

business references. It was found necessary to check this file

regularly at least twice a week.

Upon the approval of recommendation for transportation, the cases were

as in other instances sent to the bookkeeper. One of the bookkeepers

entered in the Transportation Book the number of the card, the number

of the order upon the railroad, the name of the applicant, the

destination, the number of individuals, the number of tickets

required, applicant’s contribution, railroad contribution, and

committee’s contribution.

_Letter of Information No. 2._

Regarding transportation. Sent to the Sections July, 1906.

With regard to applications for transportation it may be well to

instruct you more fully as to what the railroads are doing for us and

what we can be expected to do for applicants favorably recommended. As

you know, the Rehabilitation Committee is receiving no free

transportation from any of the railroads. The Southern Pacific is now

quoting us two rates, the lower one to be used when the transportation

expense is to be charged to this Committee, and the higher in cases

only where the applicant himself is to pay. The best rate we can get

for eastward bound refugees, when the whole expense is to be borne by

this Committee, is that of one cent a mile as far as Chicago, St.

Louis or New Orleans; half fare beyond in the Central Passenger

Association, or Southern Passenger Association, territory to Buffalo,

Pittsburg, and Atlanta, and full fare beyond any of these points to

the seaboard. Where the applicant is himself to pay, he is charged at

the rate of half fare as far as Chicago, which is equal to half fare

as far as Buffalo or Pittsburg, and full fare beyond.

The California and Northwestern Railway Co., will transport refugees

free for us whenever it is a case of this Committee recommending that

they pay nothing.

In the matter of steamship transportation, the rates we are getting

are not so favorable; the best seems to be a quotation of second cabin

passage rates for first cabin accommodations, and perhaps a low

steerage figure. We usually give the approved applicant a special

letter to the Gen. Manager or Passenger Agent of the steamship company

authorizing the company to charge us with the amount of fare and to

make it as low as possible for this Committee. Of course, we demand

nothing and only ask and recommend in each specific case.

With this information you may be better prepared to advise applicants

who are seeking transportation out of the city.

IV. THE CENTRALIZED SYSTEM. The centralized system caused but little

change to be made in the system of the Rehabilitation Office itself.

With the organization of the sub-committees, a requisition blank was

introduced. Whenever a committee desired a particular case, it was asked

to fill out one of these blanks, and send it to the registration office.

Secretaries of the committees had supervision of the clerical work done

in connection with each of their departments. The bookkeeping and

tracing systems remained practically the same.

V. CONSIDERATION OF CASES OUT OF TURN. The following letter was issued

by the superintendent in July, 1906.

_Letter of Information No. 5_

Regarding Emergency Cases

“To all Sections:--

“A number of cases have been forwarded with emergency cards, which

should not have had them. The Committee assumes that few emergencies

can possibly arise after a lapse of 3 months, which require immediate

settlement.

“An excellent illustration of a ‘mistaken’ emergency:--A carpenter,

idle since the fire discovered eight days ago that he must have tools

to go to a job the following date.

“The emergency card was taken off by direction of the Superintendent

because the natural query arose why had he not been working long

before at something. As he had not, he could very well wait until his

case was reached in regular order. Carpenters are at a premium.

“Emergency cases delay appreciably the progress of other cases and

should be reduced in number.”

The letter notes an important point; namely, the delays and

inconveniences that are caused by cases having to be considered out of

turn.

On July 23, 1906, the Rehabilitation Committee voted that ordinarily

no cases should be considered emergent unless sickness or death were

involved. It goes without question, however, that such a rule could

not be strictly lived up to. Unusual situations arose which had to be

attended to. From time to time cases were sent back when the Committee

refused to handle them as emergent. It is probably true that this

particular question cannot be adequately dealt with by rules. The

necessity is for responsible committees to maintain the closest sort

of supervision and to refuse to consider out of turn cases which

obviously do not demand immediate attention.

With the establishment of Sub-committee No. 1, which had a revolving

fund, the work was placed on a much better basis. With any letting

down of the bars, the number of requests brought up, not only by paid

workers, but by committee members, constantly increases. In the early

days, the Rehabilitation Office was overrun at times by persons who

were asking for special attention for families they knew. The need of

taking up some cases out of turn is granted; the emphasis should be

laid upon its regulation. It should be borne in mind that there is a

high principle involved; that is, the rendering of strict justice to

those families which have no friends at court, and which have not

pressed their own claims.

VI. A LESSON LEARNED REGARDING RECORDS. In the review of the

rehabilitation work, it is quite apparent that the theory that a case

can be dealt with completely at one time is impractical. No set of rules

could or should effect the result of a family’s being considered once

only and then as a case be marked “finally closed.” A rehabilitation

committee should recognize that a large number of cases may be

re-opened, and plan its record system so that there will be no confusion

in interpreting the re-openings.

The second Red Cross card[290] and supplementary blank cards for

extended investigations, were the only general record cards in use. To

the Red Cross card a “paster”[291] was attached by its gummed end, each

time that a case was re-opened. The number of pasters on some record

cards was from five to 10. The charity organization experience is that

nothing can take the place of the chronological record. Owing to the

use of the pasters without the carrying on of the chronological record

the system failed.

[290] Appendix II, p. 428.

[291] Appendix II, p. 433.

Though the supplementary cards used in connection with the Red Cross

cards made a chronological record of the facts possible, there was no

uniformity in the keeping of the records. In connection with records of

rehabilitation work, the important points are to learn the exact date of

each application, the date upon which it was passed or refused by the

committee, and the size of the grant, if any. These important points

should be grouped somewhere for quick reference. In addition, a summary

should state the kind of rehabilitation asked for in each application.

The suggested form of summary to be filled in at the time that each

application is passed upon would be as follows:

Date of application

Application for

Date of action

Amount of grant

Refusal

Date of payment

The sub-committees under the centralized system failed to maintain a

uniform standard. The most orderly records were those of Committee VI,

the business committee, and Committee I, the emergency committee. The

housing committee used numerous blanks, but in order to trace a housing

case it is necessary to wade through the entire correspondence, because

the applications were frequently filed within the correspondence. In the

examination of cases from the other committees for this Relief Survey,

it was wellnigh impossible for the tabulators to learn in what manner,

and at what time, and for what reason, the re-openings occurred. The

only fact that was evident was that there had been reopenings, because

there were successive pasters indicating refusals or grants. In some

instances the reason for re-opening, instead of being placed in its

proper order upon the chronological sheets was written on top of the

paster itself in the space allowed for “Recommendation.” Sometimes by an

exhaustive study of all the documents on file, it was possible to guess

approximately the date of re-opening and why there was a re-application.

If the various chairmen of sub-committees had been working in daily

contact, as they were in the second and third periods, a better standard

would have been maintained.

Two things have been absolutely demonstrated; first, that the records

should approximate in form those used by charity organization societies.

First, dates should be given for everything said or done, these dates

should be arranged chronologically on sheets or cards in sequence, and

the fact of the receipt of letters or documents, or of the sending of

letters or documents, should be entered in their proper chronological

order. Second, there should be a place upon the face of the card or

immediately attached to it for the summary of applications and

decisions.

VII. LOOSE ENDS. The Rehabilitation Committee made endeavors to gather

together the loose ends that resulted from the fact that small relief

funds were distributed of which no record was given to the

Rehabilitation Committee. Among such funds may be mentioned those in the

hands of the Town and Country Club; the Doctors Daughters’, the

Physicians’, as well as the Portland (Oregon) fund and the various

church funds. In spite of there being special funds, for instance for

relief of doctors, the committee was constantly receiving applications

from physicians. It is hoped that the givers of similar funds in the

future may be gradually educated to the point of insisting upon system

and concentration of authority in their distribution; otherwise there is

bound to be waste.

VIII. BOOKKEEPING AND REGISTRATION NOTES. The statement is axiomatic

that the most effective workers should be at the places of greatest

congestion. When a large relief problem is to be met these will usually

be the bookkeeping and registration departments. It should be

re-emphasized that in these two departments the very best help should be

searched for. In the registration work the Rehabilitation Committee was

fortunate in securing a number of library clerks for indexing. The

system of filing correspondence was not uniform. Some of the

secretaries, however, as the case records were in folders consecutively

numbered, adopted the satisfactory plan of keeping an index of the

persons written to, together with the number of the cases written about.

In order to make possible a rapid separation of replies to letters there

should be a centralization of correspondence. Under the section system

this was not necessary, owing to the fact that letters were sent out

with the addresses of the section offices, to which replies naturally

went. Possibly the only centralization necessary would have been to keep

a complete index of the names of persons written to, which would have

required the various secretaries to send to some one person a duplicate

card, giving the name of the correspondent and the case number.

The Rehabilitation Committee’s experience proves that the authority to

give the numbers for the case records should be in one place, so that

confusion through the duplicating of numbers may be avoided. The rigid

standards of the best charity organization societies are none too rigid,

when one realizes that while such a society may deal within a year with

from 2000 to 6000 families, a committee such as the Rehabilitation

Committee might have to deal with over 25,000. Another most important

consideration is the need of impressing workers with an appreciation of

the value of records and of the call for absolute accuracy. It should be

realized that care with records does not mean red tape or loss of time,

but added efficiency. It means not only less worry for the workers

themselves, but quicker meeting of the needs of individual families.

Every minute spent in hunting for a lost record or endeavoring to supply

an omitted entry, means a minute more of delay to a number of other

families. These minutes grow astonishingly large in number, so that by

and by they may be computed in days. Not only were there such delays at

times, but it became occasionally necessary to reprove workers who had

on their own responsibility made changes in the records. In some cases,

for instance, the names of members of particular families were changed,

without the knowledge of anyone except the worker involved. As a worker

close to the Relief Survey has well said, “There is constant need of

impressing the sacredness of a record upon those who use it.”

GENERAL PLAN OF HOUSING COMMITTEE

The following plan for handling applications for cottages to be built by

contractors was followed in the main by Committee V:

1. Original requests were to be received by mail only and references

were to be consulted by mail; but in reality many persons came to the

office to file their applications.

2. When this work was finished and the case indexed the application was

placed before the Housing Committee for:

a. Such further investigation as it deemed necessary.

b. Action by Committee.

3. When the Committee decided to make a grant, directions showing the

kind of house to be built, the amount to be paid to the contractor, and

the amount of the instalments to be paid by the applicant, were written

on a slip and attached to the application.

4. The applicant was then notified of the action of the Committee and

was told that he must execute the proper contracts with the bank

selected by the Committee, as follows:

a. If the applicant were the owner of the land, a note and mortgage

binding him to repay the agreed instalments were drawn up and

deposited with the bank, or

b. If the applicant were a lessee or had a contract to purchase the

land, a conditional contract of purchase providing that the title to

the cottage was to remain with the bank till paid for, together with a

consent and waiver from the owner of the land, so that the owner of

the land would not get a title to the house until all of the payments

were completed.

c. The applicant was required to produce a receipt showing that he had

paid to the Board of Public Works the necessary deposit for opening

the street and making proper sewer connections.

5. When the above papers had been executed and presented to the bank the

Committee was notified at once.

6. Orders were then given to the contractor to proceed with the building

of the house.

7. Arrangements were made with the auditing department for drawing and

forwarding the checks to be paid when so ordered and signed by a

representative of the Committee.

8. The contractor was required to send notice by mail to the Housing

Committee when each building was completed.

9. Thereupon an inspector was sent to examine the house and report back

to the Committee in writing within 24 hours.

10. When a satisfactory report was received from the Committee’s

inspector the contractor was paid and the house turned over to the

applicant.

The above outline of the method of procedure followed by the Committee,

while perhaps not adhered to strictly in every case, was, in general,

the usual plan adopted and served to expedite matters to a considerable

degree.

In order to clarify the matter of the kind of houses the Committee would

erect, they provided drawings for four or five different styles of

buildings. These plans, with the price of each attached, were displayed

by the Committee to all applicants, who selected the one desired in

accordance with the price they were able to pay. However, the buildings

actually erected were changed in minor features by the applicant or

contractor with the consent of the Committee. The Committee engaged

various contractors in no way connected with those retained by the Land

and Building Department for the erection of camp cottages.

STATISTICS FROM ASSOCIATED CHARITIES[292]

[292] Compiled from a statement supplied by the Associated Charities,

December 31, 1912.

A. RECEIPTS OF SAN FRANCISCO ASSOCIATED CHARITIES FROM ALL SOURCES, BY

MONTHS FROM JUNE, 1907, TO SEPTEMBER, 1912, INCLUSIVE

=========+==========+===========+===========+

Month | 1907 | 1908 | 1909 |

---------+----------+-----------+-----------+

| | | |

January | .. | $13,696.38| $8,373.16|

February | .. | 8,971.17| 5,481.74|

March | .. | 10,007.52| 35,261.67|

April | .. | 17,455.98| 10,934.18|

May | .. | 14,073.68| 6,947.41|

June | $318.31| 18,318.59| 10,732.56|

July | 1,240.76| 10,303.64| 7,655.22|

August | 5,577.91| 6,704.84| 10,513.91|

September| 511.69| 9,745.11| 6,621.73|

October | 26,054.15| 8,370.00| 8,518.84|

November | 8,733.61| 4,794.58| 10,916.96|

December | 13,027.63| 7,143.04| 9,637.70|

---------+----------+-----------+-----------+

Total |$55,464.06|$129,584.53|$131,595.08|

---------+----------+-----------+-----------+

Monthly | | | |

average| $7,923.44| $10,798.71| $10,966.26|

| [293] | | |

---------+----------+-----------+-----------+

=========+===========+===========+==========

Month | 1910 | 1911 | 1912

---------+-----------+-----------+----------

| | |

January | $33,330.79| $1,345.48| $7,411.68

February | 8,941.58| 7,395.55| 8,773.40

March | 11,250.79| 5,773.97| 5,217.50

April | 11,381.90| 5,851.66| 14,972.31

May | 8,005.59| 10,145.33| 9,876.84

June | 11,743.57| 14,083.40| 16,221.65

July | 7,066.97| 1,426.34| 10,536.56

August | 5,370.14| 16,576.94| 2,057.50

September| 6,989.75| 4,881.17| 8,056.67

October | 11,364.10| 11,354.83| ..

November | 6,607.95| 14,252.44| ..

December | 10,294.14| 17,850.90| ..

---------+-----------+-----------+----------

Total |$132,347.27|$110,938.01|$83,124.11

---------+-----------+-----------+----------

Monthly | | |

average| $11,028.94| $9,244.90| $9,236.01

| | | [294]

---------+-----------+-----------+----------

[293] For seven months only.

[294] For nine months only.

B. DISBURSEMENTS OF SAN FRANCISCO ASSOCIATED CHARITIES FOR RELIEF AND

FOR ADMINISTRATION, BY MONTHS, FROM JUNE, 1907, TO SEPTEMBER, 1912,

INCLUSIVE[295]

====================+============+============+=============

Year and month | Direct | Salaries | Total

|expenditures| and other |expenditures

| for relief |expenditures|

| | for |

| | administra-|

| | tion[296] |

--------------------+------------+------------+-------------

1907 June | $4,239.74| $1,916.60| $6,156.34

July | 3,619.35| 2,333.34| 5,952.69

August | 3,204.02| 1,932.65| 5,136.67

September | 4,306.32| 2,031.74| 6,338.06

October | 12,829.13| 1,588.15| 14,417.28

November | 7,009.65| 699.73| 7,709.38

December | 5,911.58| 1,815.48| 7,727.06

--------------------+------------+------------+-------------

Total | $41,119.79| $12,317.69| $53,437.48

--------------------+------------+------------+-------------

Monthly average| $5,874.26| $1,759.67| $7,633.93

| [297] | [297] | [297]

--------------------+------------+------------+-------------

1908 January | $6,622.00| $2,253.80| $8,875.80

February | 13,714.34| 2,463.79| 16,178.13

March | 11,011.52| 2,738.34| 13,749.86

April | 9,611.49| 3,423.24| 13,034.73

May | 13,846.07| 2,407.35| 16,253.42

June | 9,322.52| 4,560.45| 13,822.97

July | 10,852.82| 3,099.19| 13,952.01

August | 6,314.71| 828.04| 7,142.75

September | 7,716.84| 3,795.43| 11,512.27

October | 7,115.43| 2,429.44| 9,544.87

November | 4,852.45| 1,932.49| 6,784.94

December | 4,376.88| 2,036.40| 6,413.28

--------------------+------------+------------+-------------

Total | $105,357.07| $31,967.96| $137,325.03

--------------------+------------+------------+-------------

Monthly average| $8,779.76| $2,664.00| $11,443.75

--------------------+------------+--------------------------

1909 January | $4,921.96| $2,129.55| $7,051.51

February | 8,245.75| 2,150.02| 10,395.77

March | 7,394.84| 3,004.12| 10,398.96

April | 7,417.48| 2,074.63| 9,492.11

May | 6,120.89| 2,081.97| 8,202.86

June | 6,872.41| 1,878.56| 8,750.97

July | 6,210.19| 2,156.40| 8,366.59

August | 6,816.13| 2,447.93| 9,264.06

September | 6,332.06| 2,066.15| 8,398.21

October | 4,931.47| 2,027.76| 6,959.23

November | 6,291.56| 1,968.69| 8,260.25

December | 7,919.00| 2,473.45| 10,392.45

--------------------+------------+------------+-------------

Total | $79,473.74| $26,459.23| $105,932.97

--------------------+------------+------------+-------------

Monthly average| $6,622.81 | $2,204.94| $8,827.75

--------------------+------------+------------+-------------

1910 January | $6,672.87| $2,596.15| $9,269.02

February | 8,910.76| 2,102.22| 11,012.98

March | 12,762.54| 2,156.48| 14,919.02

April | 7,603.22| 2,375.26| 9,978.48

May | 7,696.27| 2,317.41| 10,013.68

June | 8,118.11| 2,691.02| 10,809.13

July | 6,465.31| 2,565.34| 9,030.65

August | 7,019.96| 2,295.84| 9,315.80

September | 6,349.54| 2,119.41| 8,468.95

October | 6,801.31| 1,729.99| 8,531.30

November | 6,479.83| 2,091.95| 8,571.78

December | 6,648.04| 2,001.97| 8,650.01

--------------------+------------+------------+-------------

Total | $91,527.76| $27,043.04| $118,570.80

--------------------+------------+------------+-------------

Monthly average| $7,627.31| $2,253.59| $9,880.90

--------------------+------------+------------+-------------

1911 January | $6,232.45| $2,415.48| $8,647.93

February | 6,557.76| 1,845.99| 8,403.75

March | 6,694.31| 1,997.20| 8,691.51

April | 7,440.59| 2,253.58| 9,694.17

May | 6,963.05| 3,030.28| 9,993.33

June | 7,104.07| 2,152.68| 9,256.75

July | 6,061.51| 2,088.62| 8,150.53

August | 8,378.50| 2,138.88| 10,517.38

September | 5,295.61| 2,285.35| 7,580.96

October | 5,352.32| 2,456.61| 7,808.93

November | 7,004.82| 2,632.77| 9,637.59

December | 7,072.07| 2,213.52| 9,285.59

--------------------+------------+------------+-------------

Total | $80,157.06| $27,510.96| $107,668.02

--------------------+------------+------------+-------------

Monthly average| $6,679.76| $2,292.58| $8,972.33

--------------------+------------+------------+-------------

1912 January | $8,057.74| $2,732.89| $10,790.63

February | 9,869.41| 2,383.10| 12,252.51

March | 9,162.64| 2,545.83| 11,708.47

April | 7,209.24| 2,356.18| 9,565.42

May | 7,746.63| 3,402.04| 11,148.67

June | 13,484.32| 2,815.99| 16,300.31

July | 9,824.77| 2,587.55| 12,412.32

August | 9,824.77| 2,587.55| 12,412.32

September | 7,465.69| 2,741.52| 10,207.21

--------------------+------------+------------+-------------

Total | $82,645.21| $24,152.65| $106,797.86

--------------------+------------+------------+-------------

Monthly average| $9,182.80| $2,683.63| $11,866.43

| [298] | [298] | [298]

--------------------+-------------------------+-------------

[295] Compiled from a statement supplied by the Associated Charities,

December 31, 1912.

[296] Includes nursing service and child care.

[297] For seven months only.

[298] For nine months only.

C. TOTAL DISBURSEMENTS AND AVERAGE MONTHLY DISBURSEMENTS OF SAN

FRANCISCO ASSOCIATED CHARITIES FOR RELIEF AND ADMINISTRATION, BY YEARS.

1907 TO 1912[299]

===============================+============+============+============

Year | | Salaries | Total

| Direct | and other |expenditures

|expenditures|expenditures|

| for relief | for |

| | administra-|

| | tion |

-------------------------------+------------+------------+------------

Total yearly expenditures in | | |

1907[300] | $41,119.79 | $12,317.69 | $53,437.48

1908 | 105,357.07 | 31,967.96 | 137,325.03

1909 | 79,473.74 | 26,459.23 | 105,932.97

1910 | 91,527.76 | 27,043.04 | 118,570.80

1911 | 80,157.06 | 27,510.96 | 107,668.02

1912[301] | 82,645.21 | 24,152.65 | 106,797.86

-------------------------------+------------+------------+------------

Average monthly expenditures in| | |

1907[300] | 5,874.26 | 1,759.67 | 7,633.93

1908 | 8,779.76 | 2,664.00 | 11,443.75

1909 | 6,622.81 | 2,204.94 | 8,827.75

1910 | 7,627.31 | 2,253.59 | 9,880.90

1911 | 6,679.76 | 2,292.58 | 8,972.33

1912[301] | 9,182.80 | 2,683.63 | 11,866.43

-------------------------------+------------+------------+------------

[299] Compiled from a statement supplied by the Associated Charities,

December 31, 1912.

[300] For seven months only.

[301] For five months only.

APPENDIX II

FORMS AND CIRCULARS

APPENDIX II

FORMS AND CIRCULARS

PAGE

First registration card (Face) 425

First registration card (Reverse) 426

Food card (Face and Reverse) 427

Second registration card (Face) 428

Second registration card (Reverse) 429

Tent record sheet 430

Camp commander’s report sheet 431

Rehabilitation Committee

Report form 432

Paster 433

Circular 434

Application Blank 435

Circular letter of inquiry 436

Bureau of Special Relief

Recommendation form 437

Report form 438

Medical service form 439

Order form A 440

Order form B 441

Bureau of Hospitals

Hospital report sheet 442

Application forms for business rehabilitation 443

Application for bonus 447

Land and Building Department. Notice 448

Application for housing grant 449

FIRST REGISTRATION CARD (FACE)

+--------------------------------------------------------------------+

| NATIONAL RED CROSS |

| General Register of Applicants for Relief, San Francisco, 1906. |

| Food Station No....... |

|+======================+==================+=========================+

| |rations are asked:|No. | |

| |..................| | |

| |Men.......... | | |

|Women........ | | |

+------------------------------------------+----+--------------------+

|Present location. |Former home or address on |

| |April 17th. |

+----------------------+----+-------+----+-------------+-------------+

| | | | | |

+----------------------+----+------------+-------------+-------------+

|References, or other memoranda relating to employment: |

| |

+--------------------------------------------------------------------+

|Membership in: (1) fraternal orders; (2) churches; (3) clubs: |

| |

+--------------------------------------------------------------------+

|Address of friends to be communicated with: |

| |

+---------------------------+-------------+--------------------------+

|Present employment: |Is it steady?|Is applicant owner of real|

| | |estate? If so, where? |

| | | |

+---------------------------+-------------+--------------------------+

|Plans for future: |

| |

+--------------------------------------------------------------------+

|Relief supplied (other than rations, including transportation): |

| |

+--------------------------------------------------------------------+

|Remarks: |

| |

+--------------------------------------------------------------------+

FIRST REGISTRATION CARD (REVERSE)

+-+-+----------------------------------------------------------------+

|F| | |

|o| | |

|d|D| |

| |a| |

|C|t| |

|a|e| |

|r|.| |

|d| | |

| | | |

|I| | |

|s+-+----------------------------------------------------------------+

|s| | |

|u|N| |

|e|o| |

|d|.| |

|.| | |

+-+-+----------------------------------------------------------------+

|Data as to adult bread winners in family or party (not the applicant|

| named on face of card). |

+--------------------+-----------+-----------+-----------+-----------+

| | _m.f._| _m.f._| _m.f._| _m.f._|

| Name and sex |...........|...........|...........|...........|

| Age and nationality|...........|...........|...........|...........|

| Trade or occupation|...........|...........|...........|...........|

| Union |...........|...........|...........|...........|

| Former employer |...........|...........|...........|...........|

| References |...........|...........|...........|...........|

| Present employment |...........|...........|...........|...........|

| Future plans |...........|...........|...........|...........|

+--------------------+-----------+-----------+-----------+-----------+

| Remarks:-- |

| |

+--------------------------------------------------------------------+

FOOD CARD (FACE AND REVERSE)

+---+-----------------------------------------------------------+---+

| 1| NATIONAL RED CROSS. | S |

+---+ FOOD CARD. | e |

| 2| | e |

+---+ +-----------------+ | |

| 3| | | | o |

+---+ | | | t |

| 4| C. No........... | | R. S. No........... | h |

+---+ | | | e |

| 5| | | | r |

+---+ +-----------------+ | |

| 6| | s |

+---+ This card is issued on .................................. | i |

| 7| (date) | d |

+---+ | e |

| 8| | . |

+---+ It will be good for 10 days ending ...................... +---+

| 9| (date) | 31|

+---+ +---+

| 10| | 30|

+--+ ..................................... +---+

| 11| (Signature of Issuing Officer.) | 29|

+---+---+---+---+---+---+---+---+---+---+---+---+---+---+---+---+---+

| 12| 13| 14| 15| 16| 17| 18| 19| 20| 21| 22| 23| 24| 25| 26| 27| 28|

+---+---+---+---+---+---+---+---+---+---+---+---+---+---+---+---+---+

+--------------------------------------------------------------------+

| TAKE NOTICE. |

| |

| This card must be presented whenever rations are drawn. When |

| drawing rations keep it always in plain sight. |

| |

| This card is =not transferable=, and will be honored only when |

| presented by the person to whom it is issued, or by some member of |

| his family or party. |

| |

| Good only for 10 days. |

| |

| Renewable after 10 days at the discretion of the registration |

| officer. |

| |

| Good only at the Relief Station of issue. |

| |

| If any fraudulent use of this card is attempted it will be taken up|

| and no rations will be issued to the offenders. |

+--------------------------------------------------------------------+

SECOND REGISTRATION CARD (FACE)

+--------------------------------------------------------------------+

| NATIONAL RED CROSS SAN FRANCISCO |

|NO. SECOND REGISTRATION (DATE) 1906 |

+-------+------------------------------------------------+------+----+

| |April 17...............How long at this address?|......|....|

+-------+------------------------------------------------+------+----+

| First Age Trade or Earnings per Physical Birth Years|

| name usual wk. ordi- condi- place in |

| occupation narily tion and race S. F.|

|Man ........ ... ........... ............ ........ ........ .....|

|Woman ........ ... ........... ............ ........ ........ .....|

+--------------------------------------------------------------------+

|Children LOSSES Description Estimated value|

|...............House (owned)........................................|

|...............Business: plant?........position?....................|

|...............Furniture and clothing...............................|

|...............Injury to health.....................................|

|....................................................................|

+--------------------------------------------------------------------+

|Others in household RESOURCES |

|..............................Insurance: amount?....................|

|.............................. In what companies?..................|

|..............................Savings: amount?........Which bank?...|

|..............................Real estate: value?...................|

|.............................. Location?...........................|

|..............................Anything else?........................|

+--------------------------------------------------------------------+

SECOND REGISTRATION CARD (REVERSE)

+--------------------------------------------------------------------+

|From which relief station has family received help? |

+-------------------------------------+------------------------------+

|What are bread-winners doing?........| PLANS FOR FUTURE |

|Name of employers....................|Family’s estimate on what it |

|Present addresses....................|needs and its plans:..........|

|Is work permanent?...................|..............................|

+-------------------------------------+------------------------------|

|Employers before the fire....of......|..............................|

|Present address......................|..............................|

|.....................................|How long does family expect to|

|.....................................|need help |

|.....................................|in in in other |

|.....................................|food? shelter? ways? |

|.....................................|..............................|

+-------------------------------------+------------------------------+

|Other references Present address|Investigator’s suggestion as |

|.....................................|to what should be done: |

+-------------------------------------+..............................|

|Name of Church, Union, or other or- |..............................|

|ganization to which any member of |..............................|

|family belongs |..............................|

|.....................................|..............................|

+-------------------------------------+..............................|

|Relatives: name, address, ability to |..............................|

|help.................................|..............................|

|.....................................|..............................|

|.....................................| (Signature of investigator) |

+-------------------------------------+------------------------------+

|Action taken:.......................................................|

|....................................................................|

+--------------------------------------------------------------------+

TENT RECORD SHEET

Camp Number TENT RECORD[302] Tent Number

OCCUPANTS

===+=========+===+========+=========+======+=====+=======+=====+

|RESIDENCE|Sex| at | Earning | to | Work|Support| Pay |

---+---------+---+--------+---------+------+-----+-------+-----+

1 | | | | | | | | |

2 | | | | | | | | |

3 | | | | | | | | |

4 | | | | | | | | |

5 | | | | | | | | |

6 | | | | | | | | |

---+---------+---+--------+---------+------+-----+-------+-----+

OCCUPANTS INVENTORY

===+========+====+=====+=====+====+====+======+======+====+======+

NO.| Need | |Mat- |Blan-|Bed-|Pil-| Wash-|Crock-|Tow-| |

| | |ses | | | | | | | |

| | | | | | | | | | |

---+--------+----+-----+-----+----+----+------+------+----+------+

1 | | | | | | | | | | |

2 | | | | | | | | | | |

3 | | | | | | | | | | |

4 | | | | | | | | | | |

5 | | | | | | | | | | |

6 | | | | | | | | | | |

---+--------+----+-----+-----+----+----+------+------+----+------+

INVENTORY

===+=====+====+====+====+

| | | | |

---+-----+----+----+----+

1 | | | | |

2 | | | | |

3 | | | | |

4 | | | | |

5 | | | | |

6 | | | | |

---+-----+----+----+----+

MEAL TICKET RECORD DIET HEALTH

-+------+---+---+---+---+---+---+---+---+---+---+---+---+---+---+---+

1|NO. | | | | | | | | | | | | | | | |

| | | | | | | | | | | | | | | | |

2|NO. | | | | | | | | | | | | | | | |

| | | | | | | | | | | | | | | | |

3|NO. | | | | | | | | | | | | | | | |

| | | | | | | | | | | | | | | | |

4|NO. | | | | | | | | | | | | | | | |

| | | | | | | | | | | | | | | | |

5|NO. | | | | | | | | | | | | | | | |

| | | | | | | | | | | | | | | | |

6|NO. | | | | | | | | | | | | | | | |

-+------+---+---+---+---+---+---+---+---+---+---+---+---+---+---+---+

[302] Actual size of sheet 16 x 20 inches.

+--------------------------------------------------------------------+

| CAMP COMMANDER’S REPORT[303] |

|For Week Ending 1906 CAMP NO. |

+=====================================+===+====+=====+=====+=====+===+

+-------------------------------------+---+----+-----+-----+-----+---+

+-------------------------------------+---+----+-----+-----+-----+---+

+-------------------------------------+---+----+-----+-----+-----+---+

|ARRIVALS THIS WEEK { Add to | | | | | | |

| { Above | | | | | | |

+-------------------------------------+---+----+-----+-----+-----+---+

+-------------------------------------+---+----+-----+-----+-----+---+

+-------------------------------------+---+----+-----+-----+-----+---+

+-------------------------------------+---+----+-----+-----+-----+---+

+-------------------------------------+---+----+-----+-----+-----+---+

+-------------------------------------+---+----+-----+-----+-----+---+

| Deduct this } | | | | | | |

| from Above } Total | | | | | | |

+-------------------------------------+---+----+-----+-----+-----+---+

|TOTAL OCCUPANTS { Remaining | | | | | | |

| { in Camp | | | | | | |

+-------------------------------------+---+----+-----+-----+-----+---+

+-------------------------------------+---+----+-----+-----+-----+---+

| Full Books } Equals Tickets | | | | | | |

| Issued } | | | | | | |

+-------------------------------------+---+----+-----+-----+-----+---+

| Part Books } Equals Tickets | | | | | | |