Preparing books for the shelves
All books should be marked with the name of the library. This is
cheaply done with a rubber stamp and violet or red ink pad. An
embossing stamp makes a good and indelible mark. The type used should
be of moderate size and open faced. A perforating stamp now on the
market marks a book neatly and most permanently. Mark books freely, to
assure their being recognized as the library's property wherever seen.
Have some definite pages on which stamps always appear. Many use the
title-page, fifty-first or one hundred and first, and the last page.
This need not interfere with marking elsewhere.
[Illustration: Embossing stamp.]
On the back of the book write the call-number. For this purpose use a
tag or label. They can be had in several sizes; round ones are best.
Paste the label where it will mar the book least, as near the middle
as possible. It is well to put all labels at the same height from
the bottom of the back, so far as this can be done without covering
essential parts of the lettering. Four inches is a good height for the
lower edge of all labels. Labels stick better if the place where they
are to be pasted is moistened with a solution of ammonia and water, to
remove varnish or grease. If this is done the mucilage or gum on the
labels when purchased will be found usually to stick well. After the
call-number is written, varnish the label with a thin solution of
shellac in alcohol. Labels put on in this way will keep clean, remain
legible, and rarely come off.
If a charging system using a pocket is adopted, no book-plate is
needed, if the pocket, that is, is pasted on the inside of the front
cover and has the name of the library on it.
When books are classified the call-number is written with hard pencil
on a certain page, the same page in all books; a common place is the
first right hand page after the title-page, and near the inner margin.
This call-number should be written with ink on the pocket and book
slip, which is kept in the pocket, or on the book-plate. It is
advisable also to write the call-number in ink on some definite page
bearing the library's stamp.
If a book-plate is adopted let it be small and simple. Have a special
plate for gifts, with space on it for writing the name of the giver.
Books wear better if they are carefully opened in a number of places
before they are placed on the shelves. This makes the backs flexible
and less likely to break with rough handling. In cutting the leaves be
sure that the paper knife does its work to the very back edge of the
top folds, that it is never sharp enough to cut down into the leaves,
and that it is held nearly parallel to the fold to be cut.
The following is a list of things to be done before books are ready
for use in a public library:
1 Book notices and reviews are read and the library's needs and funds
considered.
2 Order slips are made out, arranged alphabetically, and compared
with the catalog to see if the books listed on them are already in the
library.
3 Order list is made out, approved, and sent to dealer.
4 Books arrive and are checked by the bill, and brief notes of date of
purchase, initials of dealer, and price are written on the left margin
of the second page after the title-page.
5 Bill is checked for items and prices by order slips.
6 Gifts when received are a) properly acknowledged; b) entered in gift
book; c) marked with small gift-book plates pasted inside the front
cover.
7 Books are looked over (if you wish), collated, especially the
expensive ones, to see if complete and sound.
8 Books are entered in the accession book.
9 Books are stamped with library stamp.
10 Books are opened to loosen binding, and pages cut, if necessary.
11 The book-plates are pasted inside the front cover--if book-plates
are used.
12 Pockets are pasted on the inside of front cover or wherever the
system adopted places them.
13 Labels are put on the backs.
14 Books are classified, author-numbered and call-numbered.
15 Books are entered on shelf-list.
16 Catalog cards are written--author, title, and subject.
17 Bulletin lists of the books are made out for posting up and for
newspapers.
18 Call-numbers are written on the labels, the pockets, and the book
slips.
19 Labels are varnished.
20 The call-number of each book is entered in the proper place on the
line which that book occupies in the accession book.
21 Books are placed on the library shelves for public use.
22 Catalog cards, author, title, and subject, are arranged
alphabetically in one series and distributed in catalog.