=Manuscripts= intended for series publication receive substantive review
within their originating Smithsonian museums or offices and are submitted
to the Smithsonian Institution Press with approval of the appropriate
museum authority on Form SI-36. Requests for special treatment--use of
color, foldouts, casebound covers, etc.--require, on the same form, the
added approval of designated committees or museum directors.
=Review= of manuscripts and art by the Press for requirements of series
format and style, completeness and clarity of copy, and arrangement of all
material, as outlined below, will govern, within the judgment of the
Press, acceptance or rejection of the manuscripts and art.
=Copy= must be typewritten, double-spaced, on one side of standard white
bond paper, with 1-1/4" margins, submitted as ribbon copy (not carbon or
xerox), in loose sheets (not stapled or bound), and accompanied by
original art. Minimum acceptable length is 30 pages.
Front matter (preceding the text) should include: =title page= with only
title and author and no other information, =abstract page= with
author/title/series/etc., following the established format, =table of
contents= with indents reflecting the heads and structure of the paper.
=First page of text= should carry the title and author at the top of the
page and an unnumbered footnote at the bottom consisting of author's name
and professional mailing address.
=Center heads= of whatever level should be typed with initial caps of
major words, with extra space above and below the head, but with no other
preparation (such as all caps or underline). Run-in paragraph heads should
use period/dashes or colons as necessary.
=Tabulations= within text (lists of data, often in parallel columns) can
be typed on the text page where they occur, but they should not contain
rules or formal, numbered table heads.
=Formal tables= (numbered, with table heads, boxheads, stubs, rules)
should be submitted as camera copy, but the author must contact the series
section of the Press for editorial attention and preparation assistance
before final typing of this matter.
=Taxonomic keys= in natural history papers should use the alined-couplet
form in the zoology and paleobiology series and the multi-level indent
form in the botany series. If cross-referencing is required between key
and text, do not include page references within the key, but number the
keyed-out taxa with their corresponding heads in the text.
=Synonymy= in the zoology and paleobiology series must use the short form
(taxon, author, year:page), with a full reference at the end of the paper
under "Literature Cited." For the botany series, the long form (taxon,
author, abbreviated journal or book title, volume, page, year, with no
reference in the "Literature Cited") is optional.
=Footnotes=, when few in number, whether annotative or bibliographic,
should be typed at the bottom of the text page on which the reference
occurs. Extensive notes must appear at the end of the text in a notes
section. If bibliographic footnotes are required, use the short form
(author/brief title/page) with the full reference in the bibliography.
=Text-reference system= (author/year/page within the text, with the full
reference in a "Literature Cited" at the end of the text) must be used in
place of bibliographic footnotes in all scientific series and is strongly
recommended in the history and technology series: "(Jones, 1910:122)" or
"... Jones (1910:122)."
=Bibliography=, depending upon use, is termed "References," "Selected
References," or "Literature Cited." Spell out book, journal, and article
titles, using initial caps in all major words. For capitalization of
titles in foreign languages, follow the national practice of each
language. Underline (for italics) book and journal titles. Use the
colon-parentheses system for volume/number/page citations: "10(2):5-9."
For alinement and arrangement of elements, follow the format of the series
for which the manuscript is intended.
=Legends= for illustrations must not be attached to the art nor included
within the text but must be submitted at the end of the manuscript--with
as many legends typed, double-spaced, to a page as convenient.
=Illustrations= must not be included within the manuscript but must be
submitted separately as original art (not copies). All illustrations
(photographs, line drawings, maps, etc.) can be intermixed throughout the
printed text. They should be termed =Figures= and should be numbered
consecutively. If several "figures" are treated as components of a single
larger figure, they should be designated by lowercase italic letters
(underlined in copy) on the illustration, in the legend, and in text
references: "Figure 9+b+." If illustrations are intended to be printed
separately on coated stock following the text, they should be termed
=Plates= and any components should be lettered as in figures: "Plate
9+b+." Keys to any symbols within an illustration should appear on the art
and not in the legend.
=A few points of style=: (1) Do not use periods after such abbreviations
as "mm, ft, yds, USNM, NNE, AM, BC." (2) Use hyphens in spelled-out
fractions: "two-thirds." (3) Spell out numbers "one" through "nine" in
expository text, but use numerals in all other cases if possible. (4) Use
the metric system of measurement, where possible, instead of the English
system. (5) Use the decimal system, where possible, in place of fractions.
(6) Use day/month/year sequence for dates: "9 April 1976." (7) For months
in tabular listings or data sections, use three-letter abbreviations with
no periods: "Jan, Mar, Jun," etc.
=Arrange and paginate sequentially EVERY sheet of manuscript=--including
ALL front matter and ALL legends, etc., at the back of the text--in the
following order: (1) title page, (2) abstract, (3) table of contents, (4)
foreword and/or preface, (5) text, (6) appendixes, (7) notes, (8)
glossary, (9) bibliography, (10) index, (11) legends.
Transcriber's Notes:
Passages in italics are indicated by _underscore_.
Passages in bold are indicated by =bold=.
Underlined passages are indicated by +underline+.