The keeping of the Scout's application, deposit, board and
transportation record plus the responsibility of so planning that there
is never a vacant cot in camp is a matter which takes a great deal of
time at best, but which can be more easily done if a good system is
used. The records are generally kept in the office of the Local Council
under whose direction the camp is opened and run. Application blanks,
(Cut E) should be filed according to date of entering camp and kept on
file under the heading "In Camp," as long as the Scout is there, then
transferred to the "Left Camp" file and kept for reference.
Ten days prior to the date of entering camp a follow-up notice should be
sent to each Scout who should report to the local office, pay for
transportation, receive tickets for same, pay for first week's board and
receive a receipt for same.
The identification tag which must be taken to camp and given to the
Director upon arrival should be filled in and given to the Scout, when
she leaves.
In addition to the individual account card (Cut F.) record, all money
received for deposits, transportation or board should be entered in a
camp day book and deposited under camp account.
Any donations received for camp may also be entered in this book and
deposited as "Donations."
[Illustration:
---------------------------------------------------------------
|Name...........................................................|
| |
|Address........................................................|
|---------+------------------------------+-------+-------+------|
| | | | | |
| 1920 | | Money | Check | Cash |
| Dates | | Order | | |
| Mar. 1 |Filed Application, Paid | | | |
| | Deposit | 1.00 | | |
| July 1 | Enters Camp | | | |
| July 22 | Leaves Camp | | | |
| June 28 | Paid for Transportation | | | 2.00|
| June 21 | Paid for first week's board | 5.00 | | |
| July 1 | Paid for second week's board | | 6.00 | |
| July 15 | Paid for third week's board | 6.00 | | |
---------+------------------------------+-------+-------+------