1. The Deputy Warden is the assistant and agent of the Warden in the
government and management of the inmates of the prison—more
particularly in securing compliance with its rules by the
subordinate officers, employees and inmates.
2. He shall be present daily at the prison from the hour of unlocking
in the morning until after the inmates shall have been locked up at
night, unless leave of absence has been granted by the Warden, and
he shall visit the prison occasionally at night, and personally
ascertain that the inmates are secure and that the officers are on
duty and alert.
3. In the absence of the Warden, the Deputy shall perform the duty of
that office relating to the government and management of the inmates
of the prison. His orders shall be respected and obeyed by
subordinate officers, guards, employees and inmates, so far as
relates to discipline and carrying out such rules and orders of the
Board of Control as are not otherwise delegated.
4. Under the order of the Warden, the Deputy Warden shall have special
control and direction of all officers under his own rank, and all
guards and employees of the prison, and shall be responsible that
everyone performs his respective duties with intelligence, fidelity
and zeal. It shall also be his duty to promptly report to the Warden
every neglect of duty, impropriety, or misconduct, on the part of
any officer, guard, or employee.
5. The Deputy Warden shall be minute in the inspection of every person
when coming on duty, especially armed guards, and of their arms, and
shall report to the Warden the name of any person who may come on
duty under the influence of intoxicants, or without being in an
appropriate uniform, or whose uniform is not in good condition; and
all who are unworthy or inefficient from any cause.
6. He may grant leave of absence to any officer, guard, or employee for
a period of one day, but no longer, without consulting the Warden,
except on emergent occasions, and then only in the absence of the
Warden. The Deputy Warden shall enforce obedience to the rules and
regulations, and to all orders given by the Warden, and shall
maintain, generally, the police and discipline of the prison with
the strictest exactness. For that purpose he shall frequently,
during the day, but at irregular intervals and without notice, visit
the shops, towers, yards, guardposts, hospital, kitchen, cells and
all other apartments of the prison, and the different places where
work is being done, and take every precaution for the security of
the place and its inmates. And he shall see that the officers and
guards are vigilant and attentive to their duty, and that they keep
the inmates in their charge diligently employed during the hours of
labor.
7. He shall not permit any book, pamphlet or newspaper to be read by,
or be in possession of, any subordinate officer, guard, foreman, or
employee, while on duty in or about the prison. Nor shall he permit
the use of liquor or smoking on the premises by any such officer,
instructor, guard, or employee, while on duty.
8. When an inmate is received the Deputy Warden shall see that he is
bathed, shaved and has his hair cut, clothed in the suit of a second
grade inmate, and duly presented to the Physician for examination,
after which he shall measure him according to the Bertillon system,
and also carefully examine into his past history and character,
reporting same on blanks furnished for that purpose, after which he
shall assign him to work under the direction of the Warden. He
shall, at short intervals, but irregularly examine the gates, locks,
doors, levers and gratings in and about the prison, and see that
they are in a good and safe condition.
9. He shall exercise due vigilance to see that there is no unnecessary
waste or loss of the property of the prison, and that there is the
strictest economy in the consumption and the use of supplies. Also
that thorough neatness, cleanliness and good order are maintained
throughout all the buildings and the grounds.
10. He shall make himself acquainted with the social habits and conduct
of every subordinate officer, guard or employee of the prison, and
particularly whether, when off duty, such officer, guard or employee
is a frequenter of saloons or other houses of similar resort, or
associates with idle or loose characters, and report his information
to the Warden.
11. He shall see that no material is allowed to be placed near the
enclosing walls, and that nothing is accessible to inmates which
might facilitate escape. He shall especially see that all ladders
are properly secured.
12. As all business must first be directed through the office of the
institution, he shall have a vigilant eye over every person who may
have business with the prison, yards and workshops. And also see
that nothing which has not been authorized by inspection in the
office is carried in or out for inmates or others; and that no
communication is held by such person with any inmate, except by
authority granted, and in the presence of an officer.
13. He shall, every night, before relieving the officers and guards from
duty, verify, by actual count of inmates to be made by subordinates,
the written daily count report furnished him from the office.
14. As the prison reformatory law affords to inmates the privilege of
earning diminution of imprisonment from maximum sentence, affects
their grade standing, and in consequence their chances for parole,
it will be incumbent upon all authorities of the prison to give the
strictest attention to the conduct of each, that no injustice be
done to any inmate or to the state. And especially it shall be the
duty of the Deputy Warden to satisfy himself as to the behavior of
each inmate, and his industry, alacrity and zeal in the execution of
his work, so that he may be able to advise with the Warden as to the
merits and proper standing of each. For this purpose he shall, when
making his rounds, frequently communicate with officers, guards and
employees.
15. All breaches of discipline, or other offenses by an inmate, must be
immediately reported in writing by the officer in charge to the
Deputy Warden, who shall, at the earliest opportunity, make full
inquiry into the facts. And if he cannot easily excuse or correct
the offender without the infliction of a penalty, he will make a
full report to the Warden, at the earliest practical moment, and
inflict such punishment as may be necessary under his direction.
16. The Deputy Warden shall select from the trusty inmates a sufficient
number to compose a well regulated fire department and assign them
to their respective duties and stations in conjunction and in
harmony with the Chief Engineer. Frequent tests of the fire
apparatus shall be made and frequent false alarms given and runs
made to test the efficiency of the department.
17. He shall take careful invoice of all personal property brought in by
prisoners, and deposit it with the Chief Clerk for safe keeping. It
shall also be his duty to store and preserve in as good condition as
possible the clothing worn by a prisoner when requested to do so by
said prisoner.
18. The Deputy Warden will assign inmates to the several employments and
make details of inmates to act as runners, messengers, or
distributors of material in shops or elsewhere, and will decide how
far such inmates may converse with other inmates, and give them such
permission if any is necessary, through the officer in charge. He
will, each day, make a written report to the Warden, giving the
number of inmates on the previous day and how many were employed.
[Deputy Warden Backland’s Office, with Inmate Clerk ]